Free guide
The Mac Writing Workflow Checklist
A practical resource for people who want to write faster, stay private, and keep their workflow inside the apps they already use.
Why this guide exists
Most people know they want faster writing. Fewer know how to make it happen without copying text into a separate app and breaking flow.
This checklist gives you a simple setup you can use across Slack, Mail, Notes, browsers, and docs.
Checklist preview
- Choose one keyboard shortcut for text improvement.
- Use preview-before-replace as your default habit.
- Decide when to use local AI for private text.
- Create one custom prompt for each repeated rewrite.
- Keep Accessibility permissions enabled for the apps you use most.
- Reduce copy/paste by working from selected text instead of a browser tab.
Download the full checklist to keep it handy while you set up your own Mac workflow.
Ready to tighten up your writing workflow?
Use the checklist as a quick reference, then try SwiftPen when you want the same workflow built into every app on your Mac.